Aroma Strategy [SS02-ENCS1] Common

When shopping with Otakumart, you’re protected by the Consumer Guarantees Act 1993 and depending on your payment method, may also be eligible for further buyer protection. You’re also backed by our own guarantees and policies.

We pride ourselves on our service and in the rare circumstance issues with orders do arise, we do everything we can to remedy the issue without needing to mediate with third parties. While we handle issues on a case to case basis, there are several areas we will typically be unable to accept a return or provide a refund for:

• Product arrives with superficial damage to the packaging such as scratching, creases, minor crushing, etc. This also applies to the covers (including dust jackets or slip cases) of books. Product packaging is designed to protect the product itself and we are unable to provide compensation or replacements in these situations.

• Unauthorized returns. These include packages returned to us as unclaimed or un-deliverable for any reason by our courier and packages that have been returned without direction from our team.

• Products with stipulations regarding fragility or any other potential defects – these will be made clear in product descriptions.

• Damage caused by negligence or misuse.

• Minor variations in the quality of mass produced items such as, but not limited to, Pop Vinyls and Prize figures. Please understand that paint bleeding, paint flocking, minor box damage and colour variations do occur often in mass produced items.

Returns, Cancellations, Exchanges, & more

Customers can return most items within 30 days from the date of delivery for any reason.

Main factors that affect the way we handle these situations are as follows:

• Order type, ie “In stock” or “Pre-order”.

• Item value (Products over $1000 NZD attract higher cancellation fees).

• Item Type (Made to order items attract higher cancellation fees).

• Some pre-order items (Specified in product description) are not eligible for cancellations.

Here are some scenarios outlined below:

I’ve changed my mind or made an error, what can I do?

We can offer refunds or exchanges (To be discussed) in these situations, cancellation fees may apply to any value refunded:

If the order has not left our warehouse and you choose to cancel it, we are able to offer a refund up to the full value of the order less cancellation fees.

If the consignment is already en route or delivered then you can contact us to arrange a return and refund as long as the item(s) remain in the same condition as you received it and the request is made within 30 days of delivery. You will be liable for any return shipping costs. Refunds will only be offered up to the value of the item(s) less cancellation fees (Shipping will not be refunded) once the item has been inspected by our team.

If the item is not in the same condition as it was received in, let us know as we may still be able to help out.

I was sent the wrong item or the wrong amount, what happens now?

Please contact us. If you have received the incorrect product we will provide a shipping label for sending the item back to us. We will then ship the correct item at no additional cost.

• Please repack the item in the same packaging we sent it in (We will provide a new satchel if it is not able to be reused).

• Please do not open or use the incorrect product.

My order arrived damaged/faulty, can you help?

If your item has arrived and is faulty, damaged, or not working as intended, please notify us within 48 hours of delivery.

Once you have notified us, we may request photographs of the product in question or arrange for the return of the product for assessment- You will not be liable for the cost of shipping. Once we have confirmed the damage or fault, it will be repaired, refunded or replaced free of charge(if there is available stock in our warehouse) at our discretion. We may also offer partial refunds or other remedies.

Please ensure we receive the return within 10 business days of the date received.

For fast processing, please ensure the following:

• You retain the original packaging.

• You accurately describe the fault or damage.

• You attach clear photographs of the damage.

• You provide us with your order number.

What do I do if I entered an incorrect shipping address?

Please contact us asap.

We will fix this error for you. Unfortunately if your consignment has already been dispatched you will have to pay for shipping again once we have had the item returned to us. If you would prefer to cancel your order, you will be refunded minus the shipping cost and our cancellation fee schedule will be applied. If we’re unable to retrieve your order or claim through the post, we will not be able to provide a refund. Please double check your address before checking out.

Refunds

My order did not arrive

If your order tracking has not shown any updates over 3 business days (Under normal circumstances. Excludes public holidays and weekends) then please contact us and we'll follow up with the carrier.

If your tracking shows a “Delivered” status and you were not able to receive the parcel at that time then you may have been left a “card to call”. All parcels (unless ATL is given or implied as per below) will require signature by default to prevent parcel theft.

• We may not be able to provide remedy for parcels that have not been signed for by the intended recipient.

• Providing instructions at checkout to leave a parcel will be assumed as Authority to Leave (ATL) and risk is assumed by the customer.

If we are unable to locate your parcel, we will initiate the claims process through our courier and remedy accordingly.

How long do returns and refunds take?

The entire process length varies case to case.

Domestic: New Zealand returns/refund process may take up to 14 days.

• Once the item has arrived at our warehouse please allow an additional 1-3 business days for our team to inspect the item before we initiate the refund. If you originally paid by credit card, Paypal, Afterpay, Laybuy, Genoapay, we will refund the amount to your card or account. If you paid by internet banking you will need to nominate a bank account for us to send your refund to.

• Refund to clear into account: Approximately 7 working days.

International: International returns/refund process may take up to 28 days.

• You can return an item by post using any international postal service or courier. Please mark your parcel as ‘returned goods’ to avoid customs delays. On international orders, we will not reimburse the cost of return shipping, or accept liability for customs duties or taxes. We do not offer exchanges for international orders. If an alternative product is required, you will have to place a separate order for this.

• International returns can take up to 21 business days (excluding weekends and public holidays) to arrive at our warehouse. Please also allow 3 business days from the arrival for your return to be reflected in our system. If you’re eligible for a refund you’ll then be notified by email.

• Refund to clear into account: Approximately 7 working days.